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Fall Conference 24-F Cabinet minutes
Lions of Virginia District 24 – F
Second Cabinet Meeting
October 31, 2009
Meeting at Fall Conference, Bristol
Minutes
30 members attending (See separate sheets.)
Also attending: PID Wayne Davis and ID Neil Spencer
District Governor Bill Hall presiding
IPDG Carl Tolley led the Pledge of Allegiance.
2nd VDG Wayne Chappell led song, “America.
Invocation was given by Lion John Ellington.
DG Bill Hall introduced special guests PID Wayne Davis and ID Neil Spencer.
ID Neil Spencer advised the cabinet of the following actions of the International Board of Directors:
The process of certification for delegates to the International Convention is being revised. It will not be mailed, but rather will be published on the web site and in the February –March LION magazine.
Second VDG has been added as an authorized signer to certify delegates who arrive at the convention without credentials.
Fee for LEO registration for convention is $10; for Omega LEOs is $80
Wording for registration will be “one adult companion.”
Long Range Planning will initiate an effort to begin dialogue with Cuba, where there is a huge need for humanitarian services.
In Membership, the position of coordinator for branch clubs is eliminated and replaced by president and vice-president.
Two contests have been eliminated: photography and public relations ideas. Environmental contest has been retained.
A motion was made and seconded to approve the minutes as presented in an email to cabinet members. Motion carried by voice vote.
Financial report by Cabinet Treasurer Doug Grubb: See separate sheet.
Jan Bowling moved that the report be filed for audit. Motion was seconded and passed by voice vote.
REPORTS
1st VDG Jeff Heaberlin called on John Ellington of the Norton club, who presented checks to the following: Bland Music Scholarship Contest, Lions of Virginia Foundation, Hillsville Project, Leader Dogs, Eye Bank, Sight Foundation, Speech and Hearing, and Hearing Foundation.
VDG Jeff will file the rest of his report later
2nd VDG Wayne Chappell told of a need for counseling to help returning soldiers adjust to civilian life after combat. Methodist Church is willing to allow use of Camp Dickinson for use as a counseling retreat. LCI will sponsor Project Hope. The District will have no financial obligation. John Ellington moved to attach District 24 – F name to the program. Jeff Heaberlin and Jan Bowling seconded. Motion carried by voice vote.
Region 1 Chair John Ellington reported that membership in his region is up “a smidge.”
Region 2 Chair Ray Templin plans to be in touch with the zone chairmen in his region shortly for update.
Zone Chair Bob Maule reported that clubs in his zone have increased requests for assistance. Most clubs have well-planned activities and all have hopes for new members. He presented a written report. (See complete report on separate sheet.)
Zone Chair Jim Nichols, a member of the Wytheville club, has also visited Fries and Hillsville clubs, and hopes to get to Independence in the near future. (See complete report on separate sheet.)
2nd VDG Wayne Chappell strongly urged presidents to attend meetings.
DG Bill Hall spoke about Grundy’s successful efforts to revitalize membership and Richland’s four young members, with a reminder that we must plant the seed of Lionism in order to continue to thrive.
Barbara Slater reported that there are seven Peace Poster entries from six clubs. The deadline to get entries to the District Governor is November 15th. (Sees eparate sheet.) Laila Cox spoke about last year’s entry from Mark Jabourian , sponsored by the Richlands Club, which won one of 23 Merit Awards on the International level.
Eural Clippard advised that clubs can make recommendations for changes in the state Constitution and By-laws. Such recommendations should be submitted by January. He said that most changes come from the Council of Governors, with some also coming from LCI
Clippard also reported on the continued need for support for the Old Dominion Eye Bank.
John Jones spoke of the Hillsville Project event on December 5th. Because of some construction, lunch will be in the classrooms of Building 1. (See upcoming events.)
Laila Cox reported that 5 members have been added, 2 transfers, and 23 dropped, for current membership in the district of 982 members.
She urged each club to have a special meeting to come up with a plan, the goal to be to succeed in increased membership. She suggested inviting more than one young person at a time instead of singly, so that they feel more comfortable. (See complete report on separate sheet.)
Warren Elliott reported that 17 clubs have contributed a total of $6100 to LCIF. It is suggested that each club contribute $10 per member. Clubs are reminded that making a deserving member a Melvin Jones Fellow is a contribution to LCIF. (See complete report on separate sheet.)
Jeff Heaberlin, on behalf of Jim Messsimer, spoke on the need for continued support of Leader Dog.
Bob Davidson reported that all state pins are gone. Bill Hall said that Council will order more.
Paul McKee thanked those who helped with the Sight and Hearing screening, with special mention of those from outside our district who helped. There was a one-third increase in number screened with resulting 455 pairs of eyeglasses
Paul McKee reported on attempts at starting new clubs, especially campus clubs. His goal is to have at least two new cubs by next year’s fall conference, with several more in the organizational stages.
OLD BUSINESS
Roger Ramey thanked everyone who helped with the Wise RAM. He mentioned that IVP Sid Scruggs attended. Next year’s event is already being planned. There is continued need for monetary and volunteer help.
It was reported that Joe Brady of the Junction Center for Independent Living, the agency that provides hearing aids for RAM recipients, is in need of funds for hearing aid batteries.
Paul McKee reported that the Grundy LAMP/RAM received $1200 form LOV L.A.M.P. Fund) Of that amount, $500 has been spent on food, leaving $700 for glasses. (Note: Letter was received from Sandy Stiltner of the Remote Area Medical, thanking District 24 – F for volunteer help and for the $1200.)
To clarify: Contributions made to RAM can only be used for the Wise event. Contributions for LAMP can be used anywhere in the state, including the Grundy LAMP.
He further advised that the equipment for the Sight and Hearing screening is becoming worn –out and needs replacing. Someone from District 24 – A is going to help write a grant proposal. Jan Bowling advised that there is a particular application that needs to be submitted to LOVF. (See separate document with information provided to cferickson concerning the cost of needed equipment.)
NOTE: The Sight and Hearing Trailer was dedicated in a special ceremony immediately preceding the Cabinet meeting
Carl Tolley reported that LCIF is asking clubs to consider making Lions Melvin Jones Fellows and/or to donate $10 per member. (See Warren Elliott’s report above.)
PID Wayne Davis advises that there is money available from LOVF for properly prepared grant proposals
Carl Tolley and Kent Cox reported a need for further information concerning Mid Atlantic Prevent Blindness screening program. Both think there are some inadequacies in that program, with Tolley also reporting damage to the Rural Retreat/Wytheville photo screening camera when it was used by school nurses as part of that program. (See separate printout of email from Carl Tolley to Kent Cox.)
PID Wayne Davis supplied some information concerning the scope of the Mid Atlantic Prevent Blindness program (i.e. Grant aims to screen grades K, 3, 7, and 10, and new students in the system. There is no intent to replace photo screening of pre-schoolers.) He advised that the damage to the camera be reported to Mid Atlantic. Kent Cox has reservations about a partnership with Mid Atlantic and requested a copy of the grant given to Mid Atlantic by LOVF and LCIF with a subsequent plan for District 24 – F involvement. Carl Tolley proposed a further report at the next cabinet meeting.
Laila Cox and Carl Tolley reported on the need for fundraisers for the District Governor’s fund and recommended that each club contribute $50 to such fund, to be administered by a committee composed of the Immediate Past District Governor and three other members, one of which should be from the club sponsoring the current district governor. Carl Tolley so moved; Jan Bowling seconded. Motion was carried by voice vote. (See separate printout of email from Carl Tolley to Laila Cox.)
John Jones of the Wytheville Lions Club advised that Jim Nichols is being presented as a candidate for 2nd VDG. The Wytheville Club will officially endorse him as a candidate at the next cabinet meeting.
NEW BUSINESS
Fall Conference report: Jan Bowling thanked those who provided the two schools: presidents/
There were 87 registered for the conference, with 65 luncheon registrations and 57 banquet registrations
LOVF: Ray Templin has raffle tickets for distribution
Mid Atlantic/LOVF joint project: The DG has been advised that the district has no voice in the proposed project – that it is solely up to LOVF, which is a separate entity
DG Bill Hall also advised that there will be a campaign for International Director in two years.
Cabinet Secretary Priscilla Hall presented a cash gift to Immediate Past District Governor Carl Tolley on behalf of members of the cabinet for his excellent leadership during his 2008-2009 term.
UPCOMING EVENTS:
November 15 – Peace Poster Contest Deadline
December 5 – Hillsville Project at Southwest Virginia Training Center 12:00 lunch 1:30 Santa arrives
March/April Bland Music Scholarship Contest – District Level. Details to follow.
May 20-23 – State Convention at Hotel Roanoke
June 28 – July 2 – LCI Convention in Sydney, Australia
Meeting was adjourned.
Respectfully submitted,
Priscilla M. Hall
Cabinet Secretary
MD 24 - F
Lions President Explains "What is Lions in Sight?"
Most people know Lions very well for our work in sight, but too often we are not 'in sight' of the public. Some Lions even say we are a 'best kept secret'. So to increase our visibility, I have asked all clubs and districts worldwide to organize public awareness events during the last two weeks of January 2010 in a special campaign called Lions In Sight.
The goal is very simple -- to raise public awareness to who we are and what we do.
To help you get ready, a special Lions In Sight section on our web site has suggested activities, promotional ideas, and helpful tools such as sample press releases, downloadable posters, newspaper ads, a new billboard advertisement, and other materials.
It's easy - 3 steps is all it takes for a successful Lions In Sight event:
2. Hold a community open house or set up a Lions information table at a public place where Lions can greet people and inform them about Lions activities and who we are.
3. Organize a project to which the public can be invited to see Lions in action and experience our kind of fun and service.
Above all, be creative and use your network of Lion friends to generate ideas for interesting events and winning promotions.
By raising our visibility in the 45,000 communities we serve during this special campaign, we can introduce our great organization to thousands and thousands of service-minded people like us.
So again, Lions, let's together come out of our dens and roar... as we "Move to Grow".
With cordial regards,
Eberhard J. Wirfs, International President
Lions Clubs International
MOVE TO GROW
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